Since my son is graduating in a few weeks I am getting ready to send out his announcements and party invitations. I figured I should freshen up on the proper etiquette for addressing them. Here are a few tips I learned from Parenting Teens.
The envelope with the gummed flap is the mailing envelope. You should hand-address each envelope using black or blue ink. These should be formal. Do not use abbreviations, except in the title. Example:
Mr. and Mrs. William Smith
1234 Fifth Street South
Hometown, Florida 12345
The inner envelope holds the announcement, graduation picture, party invitations... This can be addressed informally. Examples:
Uncle Bill, Aunt Carol, Susie and Bob
Place the card with the graduates name in the slots, if your announcement includes this feature. If not, place the personal card in the fold of the announcement so that the students name faces away from the text. The announcement is then placed in the smaller envelope with folded edge inserted first. The announcement front faces the flap. You may fasten the flap using a seal. If you do not use a seal, do not tuck the flap. This envelope is placed in the mailing envelope with the flap facing the mailing address side.
Since some schools limit the number of attendees, when you mail the anouncements may vary. If the announcement is being sent as an invitation to the ceremony or a graduation party, you should mail them out 10-14 days before the event. If it is just being used to announce the accomplishment of graduation, they can be mailed up to 14 days after the ceremony.